Registration and cancellation

Q : How can I register for the Conference?
A : Registration portal has been created by the organizers and every single participant is required to register online at the link below.

Q : Can I participate even if I do not present a paper?
A : Yes! Please register on the SEASIA Conference registration system.

Q : Can I bring my friend/family member to listen to my session only?
A : Yes of course. However, we still request that each person register as participant.

Q : Can I arrange group registration and pay the total sum in one registration?
A : No. The system requires individual registration. SEASIA 2019 is compiling participants’ data which will be part of the important conference statistics.

Q : Can I pay the registration fee later at the Conference venue?
A : No. Unless we can confirm your registration fee payment via online system (credit card or bank transfer), your registration is not complete. There are cases when participants pay incorrect category of fees, in such instance, the difference may be settled at the venue especially when the difference is very small.

Q : Would I receive a refund if I cancel after registration?
A : For the Refund Policy, please kindly visit KKTIX information page.

Preparations for attendance

Q : Can you issue an official letter of invitation for participant? Will I receive a certificate of participation?
A : For the paper presenting participants, the Secretariat has already issued Acceptance Letters in May 2019 to be invited to the Conference which can serve as letters of invitation. For the participation requirement, such as the letter for the purpose of visa endorsement to enter Taiwan. In that case, please send your request to This email address is being protected from spambots. You need JavaScript enabled to view it.. At the venue, all registered participants will receive certificate of participation.

Presentations and papers

Q : I am a presenter. When do I know my presentation schedule?
A : The session schedule will be determined taking into consideration all the complexities involved with organizing this large conference involving multiple stakeholders. It will be announced within October 2019. In cases where presenters need to appeal for time slot for exceptional reasons, the Conference Secretariat will take note and we will do our best to accommodate the request although we cannot guarantee that we will be able to accommodate all scheduling requests. In order to be considered, any such requests must be communicated to the Conference Secretariat by September 15, 2019 and it will be necessary that the presenter is already registered fully at the time that the request is submitted. It is each participant’s responsibility to arrive in time for the on-site conference registration which is scheduled in the early morning of December 5, 2019.

Q : How much time do I have to present my paper?
A : All presenters are required for PPT slides to present. Each presenter will be allocated approx. 12 minutes of presentation time. Discussion will be followed after presentations are finished. The chair of each panel will be provided with common guidelines for managing the session effectively.

Q : When and where should I send my PowerPoint and or presentation material?
A : The Conference Secretariat will not be collecting your PowerPoint and/or other presentation materials. However, you need to share your presentation materials (or paper if you have one) with the chair (and discussants if assigned) of your panel in advance. For those who have been accepted at the Conference as individual presenters, you will know your panel members when the conference program becomes available and you will be able to find out how to contact them.

Q : Am I required to submit the full paper before the presentation? Will there be a Conference publication?
A : We encourage submitting the full paper before November 15 for the panel discussant in advance. There will not be a compilation of any Conference publication as a whole. However, some participants may be approached by members of the organizers for various thematic and institutional publication initiatives, as your presentation may raise interests.

Conference logistics

Q : Where does the conference take place?
A : The Conference will take place at Humanities and Social Science Building, Academic Sinica, Taipei, Taiwan
Address: 128 Academia Road, Section 2, Nankang, Taipei 11529, Taiwan

Q : Where can I stay during the Conference? Will SEASIA Secretariat arrange my accommodation?
A : The Conference Secretariat will not arrange accommodation for participants. It is each participant’s responsibility to identify and book a suitable accommodation. 
Please visit Accommodation Page to see the recommended hotels.

Q : Is there any dress code?
A : No. However, during the Opening Ceremony, organizers kindly request you to dress formal according to the protocol of Taiwan and Academic Sinica.


Q : May I display a recently published book at the Conference Exhibition area?
A : The Conference organizer is inviting professional publishers to exhibit their publications. The Conference organizer will not be able to provide space or permission for any individual participant to display his/her books/materials. If you are a publisher interested in exhibition opportunity, please contact This email address is being protected from spambots. You need JavaScript enabled to view it..


Center for Southeast Asian Studies, National Chengchi University

No.64, Wanshou Rd., Wenshan Dist., Taipei City 116, Taiwan (R.O.C.)